Nov

30

6 Easy Tips to Declutter and Clean Your Office

Generally, an office is a workplace, and you spend the majority of your time doing your job. Keep its space uncluttered and dust-free so you don’t get distracted during work. It ensures that you avoid the stress that comes with a messy environment and leaves one a ble to arrange the workplace and clear the office area. Here, we outline six simple solutions to reduce clutter and clean a reception area.

1. Files arrangement and organization

In almost every office, paper is one of the main sources of clutter and disorganization. Papers are always around, and you may be overwhelmed with the amount of paperwork you have to complete. A quick way to keep off the mess and disarray of documents and files is to sort them in order to allow easy accessibility.

Here’s what you can do:

a. Set a Paper Management System: Pick and follow a sort that is good for you. For example, let’s say you want to sort the papers in accordance with a need of the business; you can put the papers in various folders or categories like ‘To-Do’, ‘To-Read’ and ‘To-File’. You can also store and manage all your documents using other digitally enabled tools like Evernote, Google Drive, or Dropbox.

b. Go Paperless: Where possible, attempt to cut on the flow of papers into your office and, thereby, into your life. Request that documents and emails be sent to you in electronic format instead of in hard copy. With this, you will be able to tidy up your office space plus adopt an environmentally friendly working culture.

2. Clean Your Desk

Cluttered or messy workstations are not only disgraceful in the office workspace but also may reduce effectiveness. Spare time for cleaning your desk, best once a week, or twice a fortnight at the least.

Here’s what you can do:

a. Start with a Clear Desk: First, clear your desk and pick through everything that is on the surface of the desk very carefully. Store the objects that are used quite frequently and finally get rid of others that are not needed anymore and can be disposed of or given to other people.

b. Clean the Surface: Clean the surface of the table with disinfectant or all-purpose cleaning material. Don’t forget to sweep the floor around the corners and put the dust or microfiber under the drawers and any other hidden places.

c. Wipe Your Electronics: Damp clean your computer, monitor, keyboard and mouse with a soft cloth. It is also advised against pulling out the wet wipes or spraying anything, as it will harm your electronics.

3. Declutter Your Workspace

Clearing papers off your desk not only looks cleaner but is also the fastest way to increase productivity. Remember to declutter your office space often.

Here’s what you can do:

a. Remove Unnecessary Items: You should begin by clearing all the clutter that is no longer required, like old mugs, dead plants, or dysfunctional office items.

b. Organize Your Office Supplies: Keep it as a rule that office stationery is to be stored in the compartments or shelves of particular desks only. Remember to always tidy up after the use of the items.

c. Store Items Out of Sight: If there are things that you would like to use occasionally in your office but do not use on a daily basis, it is advisable to put them in a box or cabinet.

4. Arrange Your Workspace

The organization of the workspace also has the ability to influence the efficiency of an individual. Organize your environment in order to work effectively and efficiently.

Here’s what you can do:

a. Position Your Computer Screen Properly: Keep your computer monitor at the correct height, meaning eye level and not right in front of your face. This will assist in cutting out eye strain and thus help to focus better.

b. Declutter Your Desk: Having no clutter on a desk would mean that you are able to concentrate more on a particular task.

c. Add Plants or Artwork: Motivational schemes such as wall art or some indoor plants in your working environment can lift your spirits and make you work harder.

5. Organize Your Storage Areas

If your working space has many storages area organize it correctly, the storage areas may become cluttered.

Here’s what you can do:

a. Label Your Storage Areas: Instead of arranging your things randomly, try labelling the storage boxes, drawers or cabinets to make a search easier.

b. Organize Your Files: Sorting of files should be done, and these include date, project, or even clients, depending on the file.

c. Clean Your Storage Areas: You also have to find time to do the general cleaning once in a while in your warehouses to ensure that the places are clean from dust, clutter is avoided and so on.

6. Maintain a Cleaning Schedule

A cleaning schedule is as easy as this, and your office will always be clean and clutter-free.

Here’s what you can do:

a. Set a Cleaning Routine: Make time in your daily or weekly schedule to deal with cleaning and organization of the office. They can be as easy as taking out trash, clearing your emails or clearing your desk and arranging the items neatly.

b. Assign Cleaning Duties: If you are the team, then decide who will be responsible for cleaning what in the office. That way, you can be sure that everybody is participating in order and hygiene in the workplace.

c. Make It a Habit: It is advisable to incorporate the same in your daily or weekly schedule for decluttering. This will come a long way in the absence of clutter, which will hinder the organization of the office.